🎓 Invoice generation settings
In this video, you'll learn:
- Where to find the “Invoice generation” settings in the Storeganise Management Portal.
- Understanding the two invoice generation modes: “Date of month mode” and “Anniversary mode.”
- How “Date of month mode” works with fixed invoice creation, charge, and period start dates.
- How “Anniversary mode” operates based on user-specific rental start dates with options for monthly, four-week, or weekly billing.
- The importance of consulting help documentation and taking precautions when switching between modes to avoid invoicing errors.
By the end of this video, you'll understand how invoice generation modes work and what to consider when managing them in Storeganise.
Next up in this module: Setting up custom invoice numbering (sequential invoice IDs)
Make sure to subscribe to our YouTube channel so you don't miss new academy videos
View the transcript
Your "Invoice generation" settings control how unit rental invoices are generated in Storganize. These settings can be found in the "Invoicing" section of your main settings.To locate them, click on your name in the upper-right corner and select "Main settings." Then, choose "Invoicing" from the left-hand menu.
The "Invoice generation" settings can only be updated by Storganize support staff. If you need changes, contact support at storganize dot com.
Storganize offers two invoice generation modes. In "Date of month mode," invoices are generated on a fixed day of the month for all users. The "Invoice creation date" determines when invoices are generated, the "Invoice charge date" specifies when automatic billing attempts will be made, and the "Invoice period start date" defines the start date shown on the invoice.
In "Anniversary mode," invoices are based on each user's unique rental start date. The system can generate invoices monthly, every four weeks, or every week. In "Monthly mode," invoices are created every month on the user's original move-in date. In "Four weeks mode," invoices are created every four weeks from the move-in date. In "Weekly mode," invoices are generated every seven days from the move-in date. With Anniversary mode, you can also define how many days before the anniversary date the invoice is created and how many days in advance the invoice will be charged.
If you need to switch between the two modes, be cautious. Switching can result in double invoices or missed invoices for users. To avoid issues, consult our help document and take the necessary steps before requesting changes.